ÉLAN ACCOUNTS PAYABLE

Media Services' Accounts Payable (A/P) module seamlessly integrates with the General Ledger and other Media Services software modules.

ÉLAN A/P allows the easy creation of vendors, various options for entering invoices and a powerful selection process to select invoices for payment.

Principal features of the Accounts Payable include:

Vendors:

• User definable fields that can be used for sorting and payment selection
• Multi-level tax capabilities including PST/GST and VAT
• Ability to place a Vendor on Payment "Hold"
• Flexible on screen Vendor Inquiry that shows all invoice and payment history
• Option to send payments to a Payee and to flag a Vendor as payable by Automated Clearing System
• Option to flag Vendors as 1099's or the need to withhold taxes.
• Ability to store G/L defaults to speed Invoice Entry.
• Specify a Vendor's payment terms including the ability to flag as eligible for prompt-payment discounts.

Invoices:

• Option to enter "Pending" invoices (the invoice requires approval before it can be processed)
• Ability to match an invoice or part of an invoice to a Purchase Order
• Ability to match an invoice or part of an invoice to a Job
• Optional comments for each line item of an invoice
• Optional entry of a publication and issue on each line item of an invoice
• Ability to enter "Pre-Paid" invoices--such as in insurance bill paid in advance
• For invoices from 1099 or 1042 vendors the system will store the reportable amount and type
• Automatic update of the Fixed Assets module for applicable invoices
• Ability to create "Recurring" invoices
• Easy entry of "Reversing" invoices
• On-screen Invoice Inquiry
• Field by field validations for items such as dates, periods and G/L codes
• Batch controls

Payments:

• Easy scheduling, adjustment and de-scheduling of invoices for payment
• Scheduled Payments and Cash Requirements report
• Automatic printing of payments
• Ability to enter manually written checks
• Automatic withholding of taxes for applicable vendors
• Options to void individual or range of payments
• On screen Payment Inquiry

Other features:

• Various Invoice and Payment reports
• Aging Report
• Bank Reconciliation
• Pay / Hold hierarchy by Vendor, Invoice or Batch
• Printing or Electronic update of IRS 1099 forms
• Inter company allocations
• Purchase Order capability

The best way to know if we're right for you is to see a demo. Call 1-800-234-4674 or email us: sales@msgl.com and we'll set up an online or onsite demo of the latest release.